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Association Records: what each state's HOA law says

Key provisions from 17 official statutes. Every entry comes from the statute's own wording; open a statute for the exact quote and full text.

Association Records: HOA statutes compared
Jurisdiction Who may inspect Deadline to provide records Copy fees Records that may be withheld Penalty for not providing Source
Arizona Any member or their designated representative in writing. 10 business days to fulfill an examination or copy request. Free to review; maximum 15 cents per page for copies. Privileged communications, pending litigation, closed meeting records, personal records, and employee files. No separate entry A.R.S. 33-1805
Arizona Any member or person designated by member in writing No separate entry not more than fifteen cents per page Attorney communications, pending litigation, closed-session minutes, personal and employee records No separate entry A.R.S. 33-1258
British Columbia No separate entry No separate entry No separate entry No separate entry No separate entry Strata Property Act, s. 35
British Columbia Owners, tenants, and authorized persons 2 weeks; 1 week for bylaws or rules Amount set out in regulations No separate entry No separate entry Strata Property Act, s. 36
Florida Parcel owners or their authorized representatives. Within 10 business days after receiving a written request. Up to 25 cents per page for copies on association photocopiers. Personnel records of association or management company employees. Minimum damages of $50 per day up to 10 days. Fla. Stat. 720.303
Florida Any association member and their authorized representative can inspect records. Records must be provided within 10 working days of request. Copy fees are at the member's reasonable expense. No separate entry Minimum damages are $50 per day for up to 10 days. Fla. Stat. 718.111
Illinois Any member of an association, in person or by agent within 10 business days of receipt of the member's written request Actual cost of retrieving and reproducing records Employee, legal action, other member debt, unit transfer records Reasonable attorney's fees and costs from association 765 Ill. Comp. Stat. 605/19
Maryland Lot owner, mortgagee, or their agents or attorneys 21 days for records prepared within 3 years Reasonable charge; copying capped by Courts Article limits Personnel, medical, financial, legal, and closed meeting records No separate entry Md. Code, Real Prop. 11B-112
Ontario Owner, purchaser, mortgagee, or authorized agent No separate entry Fees may be set by regulation Employee, litigation, insurance, specific unit/owner, prescribed records Pay regulation-determined sum; court may order production Condominium Act, 1998, s. 55
Oregon Owner and any mortgagee of a lot Within 10 business days after receipt of written request Reasonable fee, may include personnel costs Personnel matters, negotiations, legal counsel, executive session, owner files No separate entry Or. Rev. Stat. 94.670
Pennsylvania Any unit owner and authorized agents Within 30 days after submitting a written request Fee not to exceed cost of producing copies No separate entry File complaint with Bureau of Consumer Protection 68 Pa.C.S. 5316
Texas Owner or owner's designated agent, attorney, or certified public accountant 10th business day after association receives request Reasonable costs of materials, labor, and overhead Violation history, personal financial information, contact information, employee information Court may order release, award costs and attorney's fees Tex. Prop. Code 209.005
Texas Unit owner or their agent, attorney, or CPA 10th business day after request received Costs per association policy, not exceeding state rates Violation history, personal financial info, contact info, address, employee info Court may order release or award costs/fees Tex. Prop. Code 82.1141
Virginia A member in good standing or their authorized agent. 5 business days written notice if managed; 10 if self-managed. Reasonable costs of materials and labor, not to exceed actual costs. Confidential records like personnel, legal communications, and other member files. No separate entry Va. Code 55.1-1815
Virginia Unit owner in good standing or authorized agent for proper purpose 5 business days' written notice if managed; 10 if self-managed Not to exceed reasonable costs of materials and labor Drafts, personnel matters, negotiations, litigation, legal counsel, and more No separate entry Va. Code 55.1-1945
Washington Owners, mortgage holders, and authorized agents No separate entry Reasonable fee for copies and inspection supervision Personnel, medical, legal, litigation, and executive session records No separate entry Wash. Rev. Code 64.38.045
Washington Unit owners, mortgage holders, and authorized agents No later than 21 days Reasonable fee for copies and inspection Records may be redacted before disclosure No separate entry Wash. Rev. Code 64.90.495

A dash means we have no separate entry for that column. It does not mean the law is silent: the point may be covered in another column or elsewhere in the statute, so open the statute for its full text.

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This page is general legal information, not legal advice, and Harrington Community is not a law firm. For advice about your situation, contact a licensed attorney or your state bar's lawyer referral service.

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